We often hear that through digitalization and the implementation of digital systems, organizations can take significant steps toward cost optimization. But how much benefit can we really expect if we replace our paper-based, Excel-, and Word-based processes with integrated solutions?
This question is difficult to answer with exact figures, since organizations differ in size, operations, and potential.
What can be stated with certainty is that digitalized processes reduce administrative burdens, speed up information flow, and lower failure costs. Many companies experience noticeable savings in scrap rates, rework, and time spent on audits. While the implementation costs may represent a short-term burden, the investment typically pays off within just a few years.
The following three case studies demonstrate concrete results related to the development of software-based QMS systems.
Cutting Costs with Integrated Management Solutions
In a study by Hexagon, we can read about the implementation of ETQ — an integrated quality, EHS, and environmental management tool developed for manufacturing companies — at Trane Technologies.
Trane Technologies is a global company specializing in climate control applications, delivering comfortable and energy-efficient indoor environments for both commercial and residential use.
According to the publication, the introduction of the integrated digital system delivered significant results:
- Scrap and rework reduction: 32%
- Complaint cost reduction: 70%
The full study is available here: 
Work Hour Savings with Management Software Implementation
AssurX provides global management system solutions for companies operating under food and pharmaceutical industry regulations.
Their article presents the results of a pharmaceutical and chemical manufacturing company following the system’s implementation. Prior to this, the company relied on handwritten reports, Excel, and Word files to manage nonconformities.
The implementation streamlined the handling of nonconformance events and errors, corrective and preventive actions, complaint management, supplier quality management, and audit management. Overall, the company achieved 10,500 hours of annual time savings. Notably, there was a significant reduction in:
- Audit-related work hours
- Time spent gathering information
- Time required for documenting errors
- Meeting durations and discussion time
More details are available here: 
Cost Optimization in the Pharmaceutical Industry
Greenlight Guru offers cloud-based digital quality management services for pharmaceutical companies, supporting areas such as documentation management, product development, competencies, and training.
Published results show that digitalization can generate a positive cash flow within just 2.7 months, with a return on investment of 300–500% over three years. Expressed in time savings, the implemented system achieved:
- 75% reduction in time required to set up the QMS
- 50% reduction in time spent on development and design documentation
- 50% reduction in audit preparation time
- 75% reduction in work hours spent on mandatory training
- 35% reduction in work hours devoted to recalls, returns, and nonconformances
The full study is available here: 
In summary, the implementation of quality management systems and software not only supports compliance with standards but also provides significant economic benefits. For this reason, more and more organizations view QMS software not merely as a compliance tool, but as a strategic investment that delivers financial advantages.
At T&T Quality Kft., we are experts in both management systems and software solutions. We are happy to support our partners in improving their processes and developing cost-effective digital solutions.
